Save Gmail emails to Airtable
A native Gmail add-on that lives in your message sidebar. Click to save from desktop, iOS or Android. No Chrome extension, no Zapier flow, no copy-paste.
0 emails saved and counting
Free plan includes 25 emails/month. No credit card required.
Also works with Notion, Google Sheets, Linear and Trello
clients-x7k2m@in.quicktion.io
Airtable baseWhy Gmail users pick Quicktion for Airtable
Gmail users have the easiest path to a structured email archive, but most tools make you jump through hoops — install a Chrome extension, set up a Zapier flow, learn Zapier's syntax, and pray attachments come through.
The Quicktion Gmail add-on skips all of that. It's an official Google Workspace add-on, installed from the Marketplace, that lives inside the Gmail sidebar. You open an email, click the icon, pick where to save it, and the email lands as a structured row.
If you'd rather not click per email, you can also set up a Gmail filter to auto-forward matching emails to a dedicated Quicktion address. Both methods use the same destinations, so you can mix and match for different inboxes.
Works the same way inside the Gmail iOS and Android apps — useful when you want to save an email from your phone without opening a laptop.
For Airtable specifically, the add-on uploads attachments directly through Airtable's content API so PDFs and images live inside the base as real attachment-field entries, not external URLs that can rot. Field mapping is auto-detected from your table schema.
From Gmail to Airtable in three steps
Setup takes about two minutes. Nothing to install beyond the steps below.
Install the Gmail add-on
Add Quicktion from the Google Workspace Marketplace in one click. Works on Gmail web, iOS app and Android app — no separate extension needed.
Open any email and pick a destination
The Quicktion icon appears in the right sidebar of every message. Tap it, pick which destination you want to save to, and that's it.
Save with one click (or auto-forward)
Each email saves with the body, sender, subject, date and attachments in the right fields. Prefer hands-off? Set a Gmail filter to auto-forward matching emails instead.
What people save to Airtable
Each destination can have its own forwarding address, field mapping and defaults. Mix and match across your Airtable bases.
CRM pipeline
Client emails → Deals table
Forward or BCC client correspondence to a Deals table. AI extraction pulls the opportunity name, company, amount and stage straight out of the email into typed fields.
Invoice tracking
Vendor emails → Airtable automatically
Invoices from vendors arrive as Airtable records with Vendor, Amount, Due date and attached PDF already in the right fields. No manual data entry, no copy-paste from email.
Support ticket intake
support@ → Airtable ticket table
Route your support inbox to Airtable. Customer, issue summary, priority guess and attachments land as new ticket rows, ready for your team to triage in an Airtable interface.
Job applications
Candidates → applicant tracking
Application emails become Airtable rows with candidate name, role applied, experience level and resume attachment. Auto-tag by source domain with field defaults.
What lands in Airtable
Every email from Gmail becomes a structured Airtable row, not a pasted wall of text.
Save from the Gmail sidebar in one tap, on desktop or mobile — the email becomes an Airtable row with every typed field auto-filled from the message.
Email fields map to Airtable typed fields — single-line text, long text, attachments, dates, select, multi-select.
Attachments upload via Airtable's content API, not just as URLs that go stale.
AI extraction layer: define the Airtable fields you want and write a short prompt, Quicktion extracts anything from the email body into typed fields.
Multiple destinations per base — one Airtable base can hold a CRM table, an invoices table and a support tickets table, each with its own Quicktion forwarding address.
Quicktion vs the alternatives for Gmail users
How we stack up against other ways to get Gmail emails into Airtable.
| Feature | Quicktion | Notion Web Clipper Gmail via browser only | Zapier General automation | Notion Mail Gmail-only email client |
|---|---|---|---|---|
| Works inside Gmail iOS/Android apps | Replaces Gmail | |||
| One-click save from message sidebar | ||||
| Auto-forwarding via Gmail filters | Paid | |||
| Attachments uploaded as real files | Manual | |||
| Keeps you in Gmail (no client switch) | ||||
| Free tier | 25/mo | Limited | Requires switch | |
| AI extraction of typed fields |