Save Outlook emails to Airtable
Most email-to-database tools are Gmail-only, and Notion Mail doesn't support Outlook at all. Quicktion works with every Outlook flavour: Microsoft 365, Exchange Online, Outlook.com personal, and Outlook for Mac, iOS and Android. Setup is a single mailbox rule.
0 emails saved and counting
Free plan includes 25 emails/month. No credit card required.
Also works with Notion, Google Sheets, Linear and Trello
clients-x7k2m@in.quicktion.io
Airtable baseWhy Outlook users pick Quicktion for Airtable
Outlook users get treated as an afterthought by most email-to-database tools. Notion Mail is Gmail-only. Notion Calendar still doesn't support Microsoft 365 calendars. Most third-party tools built in the last few years went Gmail-first and never came back for Outlook.
Quicktion is email-client agnostic. It's just an email address on our side — you forward (or auto-forward via Outlook rules) any message to your dedicated Quicktion address, and it lands as a structured row. Exchange, Microsoft 365, Outlook.com personal, Outlook for Mac, Outlook for iOS — all work the same way because forwarding is native to every Outlook variant.
For hands-off workflows, Outlook's built-in mailbox rules can auto-forward matching messages based on sender, subject, folder, or any condition Outlook supports. Set a rule once and every matching email arrives in your destination automatically.
If you're on Microsoft 365 with corporate IT, Quicktion uses standard email forwarding (no API integration, no OAuth into your Microsoft tenant), so there's nothing for your IT admin to block or approve beyond allowing outbound mail to in.quicktion.io.
For Airtable specifically, the Outlook → Airtable pipeline lands each forwarded message as a row with the body, sender, date and attachments already mapped to typed Airtable fields. Attachments upload directly via Airtable's content API so PDFs and invoices live inside the base, not as external links. No Power Automate flow to maintain, no manual field mapping.
From Outlook to Airtable in three steps
Setup takes about two minutes. Nothing to install beyond the steps below.
Connect your destination account
Sign in with Google, connect the destination you want emails to land in, and pick the specific database, base, spreadsheet, team or board to target.
Get a dedicated forwarding address
Each destination gets its own address like clients-x7k2m@in.quicktion.io. Any email sent there is automatically saved as a structured row with typed fields and attachments.
Auto-forward matching emails via an Outlook mailbox rule
In Outlook, go to Settings → Mail → Rules → Add new rule, pick a condition (sender contains, subject contains, specific folder, etc.), and set the action to "Forward to" the Quicktion address. Microsoft 365, Exchange Online and Outlook.com all support this natively.
What people save to Airtable
Each destination can have its own forwarding address, field mapping and defaults. Mix and match across your Airtable bases.
CRM pipeline
Client emails → Deals table
Forward or BCC client correspondence to a Deals table. AI extraction pulls the opportunity name, company, amount and stage straight out of the email into typed fields.
Invoice tracking
Vendor emails → Airtable automatically
Invoices from vendors arrive as Airtable records with Vendor, Amount, Due date and attached PDF already in the right fields. No manual data entry, no copy-paste from email.
Support ticket intake
support@ → Airtable ticket table
Route your support inbox to Airtable. Customer, issue summary, priority guess and attachments land as new ticket rows, ready for your team to triage in an Airtable interface.
Job applications
Candidates → applicant tracking
Application emails become Airtable rows with candidate name, role applied, experience level and resume attachment. Auto-tag by source domain with field defaults.
What lands in Airtable
Every email from Outlook becomes a structured Airtable row, not a pasted wall of text.
Forward or auto-forward from any Outlook account and each email lands as an Airtable record with sender, subject, date and attachments in the right fields — no Power Automate flow to maintain and no IT admin approval needed.
Email fields map to Airtable typed fields — single-line text, long text, attachments, dates, select, multi-select.
Attachments upload via Airtable's content API, not just as URLs that go stale.
AI extraction layer: define the Airtable fields you want and write a short prompt, Quicktion extracts anything from the email body into typed fields.
Multiple destinations per base — one Airtable base can hold a CRM table, an invoices table and a support tickets table, each with its own Quicktion forwarding address.
Quicktion vs the alternatives for Outlook users
How we stack up against other ways to get Outlook emails into Airtable.
| Feature | Quicktion | Power Automate DIY Microsoft flow | Zapier General automation | Notion Mail Gmail-only, can't |
|---|---|---|---|---|
| Works with Outlook / Exchange / 365 | Limited | |||
| Works with Outlook.com personal | Limited | Limited | ||
| No IT admin OAuth approval needed | N/A | |||
| Attachments handled automatically | Manual | Manual | ||
| Free tier | 25/mo | Limited | Limited | Can't use |
| AI extraction of typed fields |