TaskRobin alternative with a Gmail add-on and free plan
Quicktion adds what TaskRobin is missing — a Gmail add-on for one-click saving, smart auto-mapping, Google Sheets, Linear, and Trello as destinations, and a free plan that doesn't expire.
Free plan includes 25 emails/month. No credit card required.
Works with Notion, Google Sheets, Airtable, Linear, Trello, and Google Drive
The short version
TaskRobin if Obsidian or Notion templates are on your list. Quicktion for the rest of this matchup, and you can check on the free plan first.
TaskRobin is best for
Obsidian vaults and Notion templates, at low email volume
Quicktion is best for
Notion, Sheets, Airtable, Linear, Trello, or Drive with a Gmail add-on and a free plan
Where TaskRobin is strong
- Saves to Notion, Airtable, Google Drive, and Obsidian
- Notion template support
- Per-email pricing is cheap at low volume
Where TaskRobin falls short
- Forwarding only, no Gmail add-on
- No auto-mapping
- No Google Sheets, Linear, or Trello
- 7-day trial instead of a free plan
Quicktion vs TaskRobin
Feature-by-feature comparison for email saving.
| Feature | Quicktion | TaskRobin |
|---|---|---|
| Email forwarding | ||
| Gmail add-on | ||
| Auto property mapping | ||
| Real-time activity feed | ||
| Notion template support | ||
| Notion and Airtable | ||
| Google Sheets, Linear, Trello | ||
| Google Drive | PDF + attachments | |
| Obsidian | ||
| Free plan | 25 emails/mo | 7-day trial |
| Paid plan | $12/mo (1,000 emails) | Per email, ~$10 per 1,000 |
Why people switch from TaskRobin
No Gmail add-on
TaskRobin only supports email forwarding. Quicktion has a Gmail add-on that adds a save button directly inside Gmail for one-click email saving.
No free plan
TaskRobin offers a 7-day free trial, then requires a paid plan — priced per email processed, about $10 per 1,000 at their advertised rate. Quicktion has a permanent free plan with 25 emails per month — no expiration.
Manual property mapping
TaskRobin requires you to configure mappings between email fields and Notion properties. Quicktion reads your database schema and auto-maps everything.
No Google Sheets, Linear, or Trello
TaskRobin saves to Notion, Airtable, Google Drive, and Obsidian. If your emails need to become spreadsheet rows, Linear issues, or Trello cards, it can't put them there. Quicktion covers Notion, Google Sheets, Airtable, Linear, Trello, and Google Drive from one dashboard.
When TaskRobin is the better choice
TaskRobin is the better choice if you want emails synced into an Obsidian vault or pre-filled through Notion templates. Its per-email pricing can also come out cheaper at low volume. Google Drive used to be a reason to pick them; Quicktion now archives emails there the same way, as a folder per email holding the PDF, the raw HTML, and the attachments.
When Quicktion is the better choice
Quicktion is the better choice if you want a Gmail add-on for manual saving, zero-config auto-mapping, Google Sheets, Linear, or Trello as destinations, a free plan instead of a trial, or a real-time activity feed to monitor what's being saved.
How to switch from TaskRobin
Migration takes about 5 minutes.
Sign up for Quicktion
Create a free account at quicktion.io.
Connect your Notion workspace
OAuth sign-in — one click.
Recreate your destinations
Pick the same databases. Auto-mapping makes this faster than your original TaskRobin setup.
Update forwarding rules
Change your email forwarding addresses to the new Quicktion ones.
Cancel TaskRobin
Once emails are flowing through Quicktion, cancel the TaskRobin subscription.
Frequently asked questions
Ready to switch from TaskRobin?
Set up in under two minutes. Start saving 25 emails/month for free.
No credit card required. See pricing