AI reads your emails and fills your database
Write a prompt once. From then on, every email you forward gets summarized and its fields extracted before it lands in Notion, Airtable, Linear, Google Sheets, or Trello. No copy-paste, no Zapier, no code.
0 emails saved and counting
AI is included with Pro. Free plan covers the core email forwarding.
Raw email
Re: Pricing for 50-seat plan
from sarah@acme.com
Hi! Following up on our call yesterday. We'd like to move forward with 50 seats and need to know about volume discounts...
— Sarah Johnson, VP Operations, ACME Corp
Saved with AI
Re: Pricing for 50-seat plan
- • Wants to move forward with 50 seats
- • Asking about volume discounts
- • Follow-up from yesterday's call
From inbox to structured data in three steps
Set up AI on a destination once. From then on, every email that lands gets parsed and cleaned before it's saved.
Write a plain-English prompt
Tell AI what to do with each email. "Summarize in 3 bullets." "Extract company name and deal stage." "Translate to English." Plain English. No templates to configure, no training data to upload.
Forward or save from Gmail
Auto-forward in bulk from Gmail, Outlook, Apple Mail, or any client. Or cherry-pick emails one at a time with the Gmail add-on.
See structured data land in your destination
AI rewrites the body and fills the properties you picked. Only the cleaned, structured version lands in your database. Every save, every time.
One feature, four superpowers
Use one capability, all four, or anything in between. Each destination has its own prompts, so your CRM can follow different instructions than your expense tracker.
Summarize the body
Long emails become tight summaries. Newsletters become bullet points. Customer threads become action items you can actually work on. Write the instruction once and every save follows it.
Extract structured fields
Names, companies, priorities, dates, amounts. AI pulls them out of the email body and writes them into your Notion properties, Airtable fields, Linear labels, Sheets columns, or Trello custom fields. No regex to write, no Zapier zaps to babysit.
Strip signatures and footers
Cut sales signatures, marketing footers, disclaimers, unsubscribe links, and quoted thread history. Only the content worth saving lands in your destination.
Translate to any language
Customer feedback in five languages? Translate every email to English (or whatever language your team works in) before it hits your database.
Real workflows people run today
Six workflows from Quicktion users. Each one takes five minutes to set up and then runs forever.
CRM lead capture
Inbound sales emails become Notion CRM rows with company, contact, deal stage, and a 3-bullet summary already filled in before you even open the email.
Expense tracking
Forward receipts to an Airtable expense tracker. AI extracts vendor, amount, date, and category. Come tax season you already have the spreadsheet.
Support ticket triage
Customer emails become Linear issues with priority, severity, and labels set by AI. Your team picks up pre-triaged work instead of raw inbox noise.
Hiring pipeline
Candidate applications land in a Notion database with role, experience, location, and source already extracted. No more copy-pasting from every cover letter.
Customer feedback
Feedback emails become Trello cards with sentiment, theme, and impact pulled into custom fields. You can spot patterns across hundreds of emails without reading any of them.
Newsletter library
Newsletters become a searchable Notion knowledge base, tagged by topic and summarized into key takeaways. The article you half-remember from last month? Find it in two seconds.
Works on every destination Quicktion supports
Body summarization and field extraction on all five destinations. Same prompts, same AI, whether you're piping into a Notion database or a Trello card.
| Destination | Body summarization | Field extraction |
|---|---|---|
| Notion | ||
| Google Sheets | ||
| Airtable | ||
| Linear | ||
| Trello |
Your emails, your data
AI runs only when you enable it on a destination. When it does, the email body and your prompt go to Google Cloud Vertex AI (Gemini). If you also flip on “Read attachments,” PDF and image files on the email go too, so AI can pull fields from invoices and receipts. Nothing else leaves Quicktion: no contacts, no headers, no other emails. Vertex AI does not store prompts or train on them.
Turn AI off on any destination at any time. Your data lives in your own Notion, Airtable, Linear, Google Sheets, or Trello workspace. Quicktion never stores the email content.
Read the full privacy policy