Save Outlook emails to Linear
Most email-to-database tools are Gmail-only, and Notion Mail doesn't support Outlook at all. Quicktion works with every Outlook flavour: Microsoft 365, Exchange Online, Outlook.com personal, and Outlook for Mac, iOS and Android. Setup is a single mailbox rule.
0 emails saved and counting
Free plan includes 25 emails/month. No credit card required.
Also works with Notion, Airtable, Google Sheets and Trello
clients-x7k2m@in.quicktion.io
Linear teamWhy Outlook users pick Quicktion for Linear
Outlook users get treated as an afterthought by most email-to-database tools. Notion Mail is Gmail-only. Notion Calendar still doesn't support Microsoft 365 calendars. Most third-party tools built in the last few years went Gmail-first and never came back for Outlook.
Quicktion is email-client agnostic. It's just an email address on our side — you forward (or auto-forward via Outlook rules) any message to your dedicated Quicktion address, and it lands as a structured row. Exchange, Microsoft 365, Outlook.com personal, Outlook for Mac, Outlook for iOS — all work the same way because forwarding is native to every Outlook variant.
For hands-off workflows, Outlook's built-in mailbox rules can auto-forward matching messages based on sender, subject, folder, or any condition Outlook supports. Set a rule once and every matching email arrives in your destination automatically.
If you're on Microsoft 365 with corporate IT, Quicktion uses standard email forwarding (no API integration, no OAuth into your Microsoft tenant), so there's nothing for your IT admin to block or approve beyond allowing outbound mail to in.quicktion.io.
For Linear specifically, there is no Microsoft-to-Linear connector that works cleanly — Power Automate has no Linear action, Zapier's Outlook trigger needs IT admin approval most tenants block, and Linear's native email-to-issue gives you a single address per team with no per-sender routing. Quicktion lets you auto-forward specific Outlook messages (by sender, folder or subject) into specific Linear teams with AI-parsed Priority and Labels.
From Outlook to Linear in three steps
Setup takes about two minutes. Nothing to install beyond the steps below.
Connect your destination account
Sign in with Google, connect the destination you want emails to land in, and pick the specific database, base, spreadsheet, team or board to target.
Get a dedicated forwarding address
Each destination gets its own address like clients-x7k2m@in.quicktion.io. Any email sent there is automatically saved as a structured row with typed fields and attachments.
Auto-forward matching emails via an Outlook mailbox rule
In Outlook, go to Settings → Mail → Rules → Add new rule, pick a condition (sender contains, subject contains, specific folder, etc.), and set the action to "Forward to" the Quicktion address. Microsoft 365, Exchange Online and Outlook.com all support this natively.
What people save to Linear
Each destination can have its own forwarding address, field mapping and defaults. Mix and match across your Linear teams.
Customer bug reports
support@ → Linear issue with severity
Route your support inbox to a Linear bug team. Customer name, reproducer steps and severity get AI-extracted from the email body so the ticket lands ready to triage.
Feature requests
Feedback email → Linear project
Feature-request emails land as issues in a dedicated feedback project, with the original sender saved to a custom field so you can close the loop once the feature ships.
Internal task inbox
Team emails → Linear tasks
Forward team-wide emails that need action to Linear so they become visible issues in the right cycle. Default assignee and priority handle triage without manual clicks.
Sales intel inbox
Deal alerts → revenue team board
Demo requests, pricing questions and high-intent replies route into a sales team board. Company, contact and deal stage get extracted for quick follow-up.
What lands in Linear
Every email from Outlook becomes a structured Linear row, not a pasted wall of text.
Auto-forward from any Outlook account and each email becomes a Linear issue in the right team, with Priority, Label and Assignee AI-parsed from the body — the only Microsoft 365 → Linear pipeline that doesn't need an Azure AD app registration.
Every forwarded email becomes a Linear issue with a clean title taken from the subject, not a "Fwd: Re: Fwd:" mess.
Priority, Label, Assignee and Project can be auto-populated from the email body via the AI extraction layer — no manual triage.
Attachments upload directly to the Linear issue, so PDFs, screenshots and logs stay attached to the ticket they describe.
Linear's built-in email-to-issue dumps raw content into the description; Quicktion parses the email into typed fields the way your team actually triages issues.
Quicktion vs the alternatives for Outlook users
How we stack up against other ways to get Outlook emails into Linear.
| Feature | Quicktion | Power Automate DIY Microsoft flow | Zapier General automation | Notion Mail Gmail-only, can't |
|---|---|---|---|---|
| Works with Outlook / Exchange / 365 | Limited | |||
| Works with Outlook.com personal | Limited | Limited | ||
| No IT admin OAuth approval needed | N/A | |||
| Attachments handled automatically | Manual | Manual | ||
| Free tier | 25/mo | Limited | Limited | Can't use |
| AI extraction of typed fields |