Save Gmail emails to Trello
A native Gmail add-on that lives in your message sidebar. Click to save from desktop, iOS or Android. No Chrome extension, no Zapier flow, no copy-paste.
0 emails saved and counting
Free plan includes 25 emails/month. No credit card required.
Also works with Notion, Airtable, Google Sheets and Linear
clients-x7k2m@in.quicktion.io
Trello boardWhy Gmail users pick Quicktion for Trello
Gmail users have the easiest path to a structured email archive, but most tools make you jump through hoops — install a Chrome extension, set up a Zapier flow, learn Zapier's syntax, and pray attachments come through.
The Quicktion Gmail add-on skips all of that. It's an official Google Workspace add-on, installed from the Marketplace, that lives inside the Gmail sidebar. You open an email, click the icon, pick where to save it, and the email lands as a structured row.
If you'd rather not click per email, you can also set up a Gmail filter to auto-forward matching emails to a dedicated Quicktion address. Both methods use the same destinations, so you can mix and match for different inboxes.
Works the same way inside the Gmail iOS and Android apps — useful when you want to save an email from your phone without opening a laptop.
For Trello specifically, the add-on creates cards with clean titles (no "Fwd: Fwd: Re:" mess), lets you target a specific list per destination, uploads attachments as real Trello card attachments, and can auto-assign labels based on the email body via the AI layer — none of which Trello's built-in email-to-card feature does.
From Gmail to Trello in three steps
Setup takes about two minutes. Nothing to install beyond the steps below.
Install the Gmail add-on
Add Quicktion from the Google Workspace Marketplace in one click. Works on Gmail web, iOS app and Android app — no separate extension needed.
Open any email and pick a destination
The Quicktion icon appears in the right sidebar of every message. Tap it, pick which destination you want to save to, and that's it.
Save with one click (or auto-forward)
Each email saves with the body, sender, subject, date and attachments in the right fields. Prefer hands-off? Set a Gmail filter to auto-forward matching emails instead.
What people save to Trello
Each destination can have its own forwarding address, field mapping and defaults. Mix and match across your Trello boards.
Kanban pipeline from client email
Incoming work → board columns
Client emails become cards in the right list on your project board. Urgency tags, due dates and assignees get parsed from the email body so the card is ready to move.
Bug triage board
Bug reports → prioritized cards
Customer bug reports route to a dedicated Trello board with severity labels and reporter contact details auto-parsed. QA opens a card ready to reproduce.
Content calendar
Editorial notifications → calendar board
Newsletter notifications, press releases and PR pitches land as cards in a content calendar board with source, topic and suggested date extracted from the email.
Sales pipeline
Demo requests → pipeline stages
Inbound sales emails create cards in the right pipeline stage with company name, contact and deal size already populated from the email body.
What lands in Trello
Every email from Gmail becomes a structured Trello row, not a pasted wall of text.
Save from the Gmail sidebar in one click — the email becomes a Trello card in the list you pick, with labels auto-assigned from the email body and attachments uploaded directly to the card.
Cards land in the right list automatically — set the default list per destination (e.g. "Inbox", "To triage") and every forwarded email becomes a card in that column.
Labels, Members and Due date can be AI-extracted from the email body into card fields, so urgent emails automatically land on the right person with the right priority label.
Attachments upload as real Trello card attachments, not link-outs, so PDFs and images stay with the card even when the email is deleted.
Trello's built-in email-to-card generates messy titles ("Fwd: Fwd: Re: Client request") and ignores labels entirely; Quicktion parses the actual subject and sets labels based on content.
Quicktion vs the alternatives for Gmail users
How we stack up against other ways to get Gmail emails into Trello.
| Feature | Quicktion | Notion Web Clipper Gmail via browser only | Zapier General automation | Notion Mail Gmail-only email client |
|---|---|---|---|---|
| Works inside Gmail iOS/Android apps | Replaces Gmail | |||
| One-click save from message sidebar | ||||
| Auto-forwarding via Gmail filters | Paid | |||
| Attachments uploaded as real files | Manual | |||
| Keeps you in Gmail (no client switch) | ||||
| Free tier | 25/mo | Limited | Requires switch | |
| AI extraction of typed fields |