Quicktion vs Gmail to Notion: Honest Comparison

If you search the Google Workspace Marketplace for a way to save emails into Notion, the first result is an add-on called Gmail to Notion, with over 2 million installs. I build Quicktion, which does the same core job, so consider the source — but I'm going to keep this comparison to facts you can verify yourself: both pricing pages, both listings, and what the reviews say. There are places where the bigger app genuinely wins, and I'll point at them.

Comparison table

The pricing question

This is where the two products differ most, and it's the theme of Gmail to Notion's harshest reviews. The Marketplace listing is labeled "Free of charge." The product's own pricing page lists Pro at $16/month, or $96/year on the yearly plan. What sits between those two facts, according to multiple independent reviews from the last year, is a free tier of exactly one save. One reviewer put it plainly: they saved one email, hit the paywall, and felt the "free of charge" label had lied to them. It's the main reason the add-on sits at 3.0 stars on the Marketplace despite its install count.

I'm not going to pretend Quicktion's free plan is unlimited — it isn't. It's 25 emails a month, one destination, and the limits are printed on the pricing page before you sign up. But 25 real saves is enough to actually evaluate the product against your workflow, which is the whole point of a free tier.

One honest flip side: on yearly billing, Gmail to Notion is cheaper — $96/year against Quicktion's $120/year — and it advertises unlimited use where Quicktion Pro caps at 1,000 emails a month. If you save enormous volumes of text-only emails and pay yearly, that line of the table favors them.

Attachments

Gmail to Notion's listing headline says it saves your emails "with all your attachments." Its recent reviews say otherwise — several, independently, report that only text syncs and that images and files don't come through, and one two-star review adds that formatting doesn't survive either. I can't audit their pipeline, so I'll just note the pattern and move on.

Attachment handling is a thing I specifically built Quicktion around, because receipts, invoices, and briefs are where email capture earns its keep. PDFs, images, and documents upload and get linked from the saved Notion page on every plan, including free. The email body arrives as real Notion blocks — headings, lists, and links intact.

Gmail-only vs any client

Both products give each database its own forwarding address, which surprised me — it's a genuinely good design and Gmail to Notion deserves credit for it. The difference is what's allowed to send to that address. Gmail to Notion supports Gmail, full stop. Quicktion's forwarding address accepts email from anywhere — Outlook, Apple Mail, Thunderbird, a shared support inbox, your CRM's notification emails — and there's a Gmail add-on on top for one-click saves when you're cherry-picking.

If your whole life is in Gmail, this difference may not matter today. It starts mattering the day your team includes one Outlook user.

Extraction and mapping

Both tools map the standard email fields — subject, sender, date — onto Notion database properties. Quicktion adds two layers on top. Default values pre-tag every saved email with a status, source, or category you choose per destination. And on the Pro plan, AI Email Intelligence reads each email and fills properties you define with a plain-language prompt: the amount from a receipt, the order number from a confirmation, a two-line summary — including values that only exist inside an attached PDF or image. Gmail to Notion doesn't offer AI extraction; nothing on its listing or site suggests it's coming.

Beyond Notion

Gmail to Notion does one destination. That's not a criticism by itself — Notion-only focus is a legitimate product choice — but it has a cost: the day part of your workflow moves to a spreadsheet, a kanban board, or an issue tracker, you're shopping for a second tool and maintaining two pipelines.

Quicktion treats Notion as one of five destinations. The same forwarding setup, mapping, and activity feed work for Google Sheets, Airtable, Linear, and Trello. One pipeline, wherever the emails need to land this quarter.

Which one should you pick?

Pick Gmail to Notion if you want the most-installed option, you save text-only emails at high volume, and the $96/year unlimited plan fits your budget. Two million installs is real social proof, and the per-database forwarding address is well designed.

Pick Quicktion if you want attachments to actually arrive, a free tier you can genuinely evaluate with, forwarding from any email client, AI extraction into typed properties, or any destination besides Notion. Given that this whole category exists to get complete emails — files included — into a database you trust, I'd start with the free 25 and see for yourself.

For the wider landscape beyond these two, the best email-to-Notion tools roundup compares the full field, and the Gmail to Notion integration guide covers every method including the manual ones.