Gmail to Notion Integration: 4 Ways to Connect Gmail and Notion

Gmail and Notion are two of the most-used productivity tools in 2026, but they don't natively connect in a meaningful way. There's no built-in button in Gmail to save an email to a Notion database. No automatic forwarding rule that maps email fields to Notion properties.

If you want a working Gmail Notion integration, you need a third-party tool or a workaround. The good news: there are four solid methods, each with different strengths. This guide covers all of them so you can pick the one that fits your workflow.

Here's what we'll compare:

1. Gmail add-on (manual, one-click saving from Gmail)
2. Email forwarding (automatic, rule-based saving)
3. Notion Mail (Notion's own email client)
4. Automation platforms (Zapier, Make)

Method 1: Gmail Add-on (Quicktion)

A Gmail add-on is the most direct way to save emails to Notion. You stay in Gmail, click a button, and the email appears in your Notion database. No tab-switching, no copy-pasting.

Quicktion's Gmail add-on works as a sidebar panel inside Gmail. When you open any email, you click the Quicktion icon, choose a destination database, and hit save.

How to Set It Up

Step 1: Install the add-on. Open the Google Workspace Marketplace, search for "Quicktion," and click Install. Grant the requested permissions (read email and display sidebar).

Step 2: Connect Notion. Open Gmail, click the Quicktion icon in the right sidebar, and sign in with your Google account. Then connect your Notion workspace and authorize access to the databases you want to use.

Step 3: Create a destination. In your Quicktion dashboard, create a destination linked to a Notion database. Configure which Notion properties map to which email fields (subject, sender, date, etc.).

Step 4: Save an email. Open any email in Gmail, click the Quicktion icon, select your destination, review the pre-filled properties, and click Save to Notion. Done.

What Gets Saved

The add-on extracts and maps the full email to your Notion database:

• Subject becomes the page title
• Sender name and email mapped to a text or email property
• Date received mapped to a date property
• Full email body converted to Notion blocks (headings, lists, links, bold, italic, and images preserved)
• Attachments uploaded as files on supported plans

Pros

• One-click saving from inside Gmail
• Edit properties before saving — add tags, change status, write notes
• Full email formatting preserved as Notion blocks
• No email forwarding rules to configure

When to Use It

The Gmail add-on is best when you want to cherry-pick individual emails. You read an email, decide it belongs in Notion, and save it on the spot. It's ideal for saving important client emails, one-off receipts, or anything that doesn't follow a predictable pattern.

For a detailed walkthrough, see our complete Gmail add-on guide.

Method 2: Email Forwarding

Email forwarding is the "set it and forget it" approach to Gmail Notion integration. Instead of manually saving each email, you forward them to a unique address and they automatically appear in your Notion database.

How It Works

Step 1: Create a destination. In your Quicktion dashboard, create a destination linked to a Notion database. Quicktion generates a unique forwarding address like abc123@in.quicktion.io.

Step 2: Configure property mapping. Choose which email fields map to which Notion properties. Subject to title, sender to a text property, date to a date property, and so on.

Step 3: Forward emails. You can forward emails manually by sending them to your Quicktion address, or — more powerfully — set up automatic forwarding with Gmail filters.

Setting Up Auto-Forwarding in Gmail

This is where email forwarding becomes truly hands-off. Gmail's filter system lets you automatically forward matching emails to your Quicktion address.

1. In Gmail, click the search bar dropdown and define your filter criteria (e.g., from a specific sender, containing certain words, or with attachments)
2. Click Create filter
3. Check Forward it to and select your Quicktion forwarding address
4. Optionally check Also apply filter to matching conversations to process existing emails

From that point on, every email matching your filter is automatically saved to Notion. You don't need to open Gmail, click anything, or even be at your computer.

For the full setup process, see our email forwarding guide.

Pros

• Fully automatic once configured
• Works with any email client — not just Gmail (forward from Outlook, Apple Mail, etc.)
• Rule-based — save only emails that match specific criteria
• No manual action required per email

When to Use It

Email forwarding shines for high-volume, predictable workflows. Newsletters you want archived. Receipts from specific vendors. Client emails from a known domain. Anything where you can define a rule like "all emails from X go to Notion database Y."

Many users combine forwarding with the Gmail add-on: forwarding handles the automated, predictable emails while the add-on handles the one-off, selective saves. See our comparison of both methods for more detail.

Method 3: Notion Mail

Notion launched Notion Mail in 2025 as its own email client. It's worth mentioning in any Notion Gmail integration guide, but it's important to understand what it is and isn't.

What It Is

Notion Mail is a full email client that replaces Gmail's interface. It connects to your Gmail account and lets you read, write, and organize emails inside a Notion-like interface. It includes AI features for summarizing and prioritizing emails.

What It Isn't

Notion Mail is not an email-to-database tool. It doesn't automatically save emails to a Notion database. It doesn't map email fields to Notion properties. It doesn't support forwarding rules that create database entries.

If your goal is to get emails into a structured Notion database — with properties, filters, views, and relations — Notion Mail won't help.

Limitations

• Replaces Gmail entirely — you use Notion Mail instead of Gmail, not alongside it
• Gmail only — no support for Outlook or other email providers
• No property mapping — emails don't become structured database entries
• No auto-forwarding to databases — no way to automatically route emails to specific databases
• Manual process — you'd need to copy-paste content from emails into Notion pages yourself

When to Use It

Notion Mail makes sense if you want to replace Gmail with a Notion-native email experience and you don't need structured email-to-database workflows. It's an email client, not an integration tool.

For a deeper comparison, read our Notion Mail vs email-to-Notion tools breakdown.

Method 4: Automation Tools (Zapier, Make)

General-purpose automation platforms like Zapier and Make can connect Gmail to Notion through trigger-action workflows. They're powerful and flexible, but come with tradeoffs compared to purpose-built tools.

How It Works

In Zapier, you create a "Zap" with a Gmail trigger (e.g., "new email matching search") and a Notion action (e.g., "create database item"). In Make, the same concept is called a "Scenario" with modules.

You define the trigger conditions (which emails), map fields to Notion properties, and the automation runs whenever a matching email arrives.

Pros

• Flexible trigger conditions — match on virtually any email attribute
• Chain multiple actions — save to Notion, then send a Slack message, then log to a spreadsheet
• Thousands of integrations — if you already use Zapier or Make for other workflows, adding email-to-Notion is straightforward
• Conditional logic — route different emails to different databases based on rules

Cons

• Basic email body conversion — most Zapier/Make workflows only capture plain text or raw HTML, not properly formatted Notion blocks
• Complex setup — building a solid workflow takes 15-20 minutes, and debugging edge cases takes longer
• Paid plans required for useful features — free tiers are limited in tasks and frequency
• Task-based pricing — each email processed counts as a task, which adds up quickly at scale
• No Gmail add-on — no way to manually save individual emails from within Gmail

When to Use It

Automation tools work best when you need complex conditional logic that purpose-built tools don't support. For example, if you want to save an email to Notion and create a task in Asana and send a Slack notification — all from one trigger — Zapier or Make can do that.

But if your primary goal is just getting emails into Notion with good formatting, a dedicated tool like Quicktion delivers better results with less setup. See our full tool comparison for details.

Gmail to Notion: Method Comparison

Here's how the four methods stack up side by side:

For most people who just want a reliable Gmail Notion integration, the combination of the Gmail add-on and email forwarding covers every scenario. Use the add-on for selective saves and forwarding for automated ones.

Popular Use Cases

Newsletter Archive

Subscribing to newsletters is easy. Finding that one article you remember reading three months ago is not. Forward your newsletters to a Notion database and you get a searchable, filterable archive.

Set up a Gmail filter for each newsletter sender and auto-forward to your Quicktion address. Every issue lands in Notion with the full content preserved as Notion blocks — not just a link or plain text dump.

Read our newsletter archiving guide for the full setup.

Client Email CRM

If you manage client relationships, emails are your primary communication channel. Saving client emails to a Notion CRM database gives you a complete history alongside deal stages, contact info, and notes.

Forward emails from client domains automatically, or use the Gmail add-on to selectively save important conversations. Either way, every email becomes a searchable entry in your Notion CRM.

Receipt and Invoice Tracking

Tax season is less painful when every receipt is already organized. Forward purchase confirmations and invoices to a Notion database, then filter by vendor, date, or amount.

Gmail filters make this automatic: match emails from common vendors (Amazon, Stripe, PayPal) and forward them to your receipt-tracking destination. See our receipt tracking guide for step-by-step instructions.

Team Task Inbox

Turn emails into actionable tasks. Forward emails to a shared Notion database where your team can assign, prioritize, and track them.

This works especially well for support teams, agencies, or anyone who receives work requests via email. The email becomes a task, and your team works through the backlog in Notion.

Check out our team task inbox guide for setup details.

Frequently Asked Questions

Can you connect Gmail to Notion?

Yes. You can connect Gmail to Notion using a Gmail add-on like Quicktion, email forwarding services, Notion Mail, or automation platforms like Zapier. The simplest methods are Quicktion's Gmail add-on (one-click saving) and email forwarding (automatic saving via forwarding rules). Gmail and Notion don't have a native integration for database saving, but third-party tools fill the gap effectively.

What is the best Gmail to Notion integration?

Quicktion is the best Gmail-to-Notion integration for most users because it offers both a Gmail add-on for manual saving and email forwarding for automatic saving. This dual approach covers both one-off and bulk email-to-Notion workflows in a single tool. Other options like Zapier or Make offer more flexibility for multi-app workflows, but their email body conversion is significantly worse.

Is there a free way to send Gmail emails to Notion?

Yes. Quicktion offers a free plan that includes 25 emails per month with both the Gmail add-on and email forwarding. You can save emails to one Notion database at no cost. This is enough for most personal use cases, and you can upgrade if you need higher volume or multiple databases.

Does Notion have a built-in Gmail integration?

Notion launched Notion Mail in 2025, which is a full email client that replaces Gmail's interface. However, it doesn't support automatic email-to-database forwarding or property mapping. For saving emails to Notion databases with structured properties, a dedicated tool like Quicktion is more effective. Notion Mail is better suited for people who want to leave Gmail entirely.

Can I automatically send Gmail emails to Notion?

Yes. Set up a Gmail filter to auto-forward matching emails to your Quicktion forwarding address. Every forwarded email is automatically saved to your Notion database with subject, body, sender, date, and attachments mapped to the right properties. You can create multiple filters for different email types, each forwarding to a different Notion database.

How do I save a Gmail email to a Notion database?

Install Quicktion's Gmail add-on from the Google Workspace Marketplace, connect your Notion workspace, then open any email and click the Quicktion icon in Gmail's sidebar. Choose your destination database and click Save. The email appears in Notion within seconds, with the full body converted to Notion blocks and all properties mapped.

Get Started

The fastest way to set up a Gmail Notion integration is with Quicktion. Create a free account, connect your Notion workspace, and start saving emails in under two minutes — either with the Gmail add-on or email forwarding.

For a complete walkthrough of every feature, read our guide to saving emails to Notion.