How to Save Gmail Emails to Notion with the Quicktion Add-on

Forwarding emails to Notion works great for automated workflows, but sometimes you want more control. You want to read an email first, decide where it goes, and maybe add a tag or note before saving. That's exactly what the Quicktion Gmail add-on does.

In this guide, you'll learn how to install the add-on, connect Notion, and start saving emails with one click.

What Is the Quicktion Gmail Add-on?

The Quicktion Gmail add-on is a sidebar panel that appears inside Gmail. When you open any email, you can click the Quicktion icon to save that email to a Notion database — complete with subject, sender, date, body content, and attachments.

Unlike email forwarding (which is automatic and hands-off), the add-on gives you manual control:

• Choose which database to save to
• Edit properties before saving
• Add tags or notes
• Skip emails you don't need

Installing the Add-on

Step 1: Find Quicktion in the Marketplace

Open the Google Workspace Marketplace and search for "Quicktion." Click Install and grant the requested permissions.

The add-on needs access to:

• Read your email — to extract subject, sender, body, and attachments
• Display sidebar — to show the Quicktion panel in Gmail

Step 2: Open the Add-on in Gmail

After installation, open Gmail and look for the Quicktion icon in the right sidebar (alongside Google Calendar, Keep, and other add-ons). Click it to open the panel.

Step 3: Sign In and Connect Notion

The first time you open Quicktion, you'll sign in with your Google account and connect your Notion workspace. Authorize Quicktion to access the databases you want to save emails to.

Saving Your First Email

Step 1: Open an Email

Navigate to any email in your Gmail inbox and click the Quicktion icon in the sidebar.

Step 2: Choose a Destination

The add-on shows your configured destinations. Each destination is linked to a specific Notion database. Select where you want this email to go.

Step 3: Review Properties

Quicktion pre-fills properties from the email:

• Title — the email subject
• From — the sender's name and email
• Date — when the email was received

You can edit any of these before saving, or fill in additional properties like tags, status, or priority.

Step 4: Click Save

Hit Save to Notion and the email is saved. The body is converted to Notion blocks with formatting preserved — headings, lists, links, bold, italic, and images all come through.

What Gets Saved

When you save an email with the add-on, Quicktion creates a new page in your Notion database with:

• Email subject as the page title
• Sender information mapped to your configured property
• Date received mapped to a date property
• Full email body converted to Notion content blocks:
  • Headings are preserved
  • Links remain clickable
  • Lists (ordered and unordered) keep their structure
  • Bold, italic, and other formatting transfers
  • Images are embedded
• Attachments uploaded as files (on supported plans)

Gmail Add-on vs Email Forwarding

Quicktion offers both the Gmail add-on and email forwarding. Here's when to use each:

Many Quicktion users combine both: forwarding for automated workflows (e.g., all receipts from a specific sender) and the add-on for one-off saves (e.g., an important client email you want in your Notion CRM).

Tips for Power Users

Create Multiple Destinations

Set up different destinations for different Notion databases. For example:

• Work inbox — for project-related emails
• Receipts — for purchase confirmations and invoices
• Contacts — for emails from new leads or clients

Use Notion Properties Strategically

Design your Notion database with properties that help you organize:

• Status (select: "New", "In Progress", "Done") — track action items
• Priority (select: "High", "Medium", "Low") — flag urgent emails
• Category (multi-select) — classify emails by topic
• Notes (text) — add context before saving

Keyboard Shortcut

Once you've used the add-on a few times, the workflow becomes second nature: open email, click Quicktion, select destination, save. The whole process takes under 5 seconds.

Troubleshooting

Add-on not showing in Gmail? Make sure you've installed it from the Google Workspace Marketplace. Try refreshing Gmail or signing out and back in.

Notion database not appearing? Check that you've authorized Quicktion to access that database. Go to your Quicktion dashboard, disconnect Notion, and reconnect — making sure to select the right pages.

Email formatting looks wrong? Most email formatting transfers cleanly, but heavily styled HTML emails (like marketing newsletters) may lose some visual styling. The text content and structure are always preserved.

Get Started

Install the Quicktion Gmail add-on and start saving emails to Notion in one click. It's free to get started — no credit card required.