How to Send Emails to Notion (Step-by-Step Guide)

Notion doesn't have a built-in email address. You can't CC a Notion database or forward a message to notion.so and have it show up in your workspace. But that doesn't mean it's hard to send emails to Notion.

With a forwarding service like Quicktion, you get a unique email address tied to any Notion database. Send an email to that address and it appears as a new page in Notion within seconds. It works with Gmail, Outlook, Apple Mail, or any other email client.

Here's how to set it up.

Quick Setup: Send Email to Notion in 3 Steps

Step 1: Create a Quicktion Account and Connect Notion

Sign up at quicktion.io with your Google account. Then connect your Notion workspace by clicking Connect Notion and authorizing Quicktion to access the databases you want to use.

Step 2: Create a Destination

A destination links a Notion database to a unique forwarding address. Click New Destination, select your Notion database, and configure which email properties (subject, sender, date, body) map to which database properties.

Quicktion generates a forwarding address like newsletters-x7k@in.quicktion.io. This is the address you'll send emails to.

Step 3: Send or Forward Emails

Forward any email to your Quicktion address. The email is parsed and saved to your Notion database automatically. Subject becomes the page title, the body is converted to Notion blocks, and metadata like sender and date are mapped to properties.

That's it. Three steps to send emails to Notion from any device or email client.

Sending Emails from Gmail

Gmail users have two options for sending emails to Notion.

Manual Forwarding

Open any email, click Forward, paste your Quicktion address, and send. The email lands in Notion within seconds.

Auto-Forwarding with Filters

For a hands-off workflow, set up Gmail filters to forward emails automatically:

1. Open Gmail Settings and go to Filters and Blocked Addresses
2. Click Create a new filter
3. Set your criteria (e.g., from a specific sender or with specific keywords)
4. Click Create filter and check Forward it to
5. Enter your Quicktion forwarding address

Every email matching your filter is sent to Notion without any manual effort. This is great for newsletters, receipts, or emails from specific clients.

Gmail Add-on

If you prefer a point-and-click workflow, Quicktion also offers a Gmail add-on. It adds a sidebar panel inside Gmail where you can save any email to Notion with one click. You can choose the destination, edit properties, and add tags before saving.

Sending Emails from Outlook

Outlook supports rules-based forwarding that works the same way.

1. Go to Settings > Mail > Rules
2. Click Add new rule
3. Name your rule and set conditions (e.g., emails from a specific sender)
4. Under Actions, choose Forward to and enter your Quicktion address
5. Save the rule

From now on, matching emails are forwarded to Notion automatically. You can also forward individual emails manually by using the Forward button and entering your Quicktion address.

For a more detailed walkthrough, see our complete Outlook-to-Notion guide.

Sending Emails from Apple Mail and Mobile

Apple Mail on Mac

Apple Mail supports rules for automatic forwarding:

1. Go to Mail > Settings > Rules
2. Click Add Rule
3. Set your conditions (e.g., "From contains newsletter@")
4. Set the action to Forward Message and enter your Quicktion address

iPhone and Android

On mobile, manual forwarding is the simplest option. Open the email, tap Forward, enter your Quicktion address, and send. This works the same way in the default mail apps for iOS and Android, as well as third-party apps like Spark and Outlook Mobile.

If you want automatic forwarding from your phone, set up the filter rules in Gmail or Outlook on the web. Those rules apply to all incoming emails regardless of which device you read them on.

What Gets Saved to Notion

When you send an email to your Quicktion address, it extracts and saves:

• Subject -- becomes the page title
• Sender -- name and email address, mapped to a text or email property
• Date -- when the email was sent, mapped to a date property
• Body -- converted to Notion blocks with formatting preserved (headings, lists, links, bold, italic, and images)
• Attachments -- PDFs, images, and documents are uploaded and linked to the page

You control the mapping in your destination settings. For more on how attachments work, see our guide to saving emails with attachments.

Auto-Forwarding: Set It and Forget It

Manual forwarding works well for one-off emails, but the real power of sending emails to Notion is automation. With filter-based auto-forwarding, you can capture entire categories of email without touching them.

Common auto-forwarding setups:

• Newsletters -- Forward all emails from newsletter senders to a "Reading List" database
• Receipts and invoices -- Forward purchase confirmations to a "Finances" database
• Client emails -- Forward emails from key contacts to a CRM database
• Job applications -- Forward emails with "application" in the subject to a recruitment tracker

You can create multiple Quicktion destinations, each with its own forwarding address and Notion database. This lets you route different types of emails to different places automatically.

For a deeper dive on setting up rules, read our auto-forwarding guide.

Frequently Asked Questions

Can I send an email directly to Notion?

Not natively. Notion doesn't have an email address you can send to. However, tools like Quicktion give you a unique forwarding address tied to a Notion database. Send any email to that address and it appears in Notion within seconds.

Does this work with Outlook and Apple Mail?

Yes. Email forwarding works with any email client that can forward messages -- Gmail, Outlook, Apple Mail, Yahoo Mail, Thunderbird, Spark, and mobile email apps.

What parts of the email get saved to Notion?

Subject becomes the page title, the email body is converted to Notion blocks (preserving headings, lists, and links), and sender, date, and attachments are mapped to database properties automatically.

Is there a free way to send emails to Notion?

Yes. Quicktion's free plan lets you send up to 25 emails per month to one Notion database. No credit card required.

Can I set up automatic email-to-Notion forwarding?

Yes. In Gmail or Outlook, create a filter rule that auto-forwards matching emails to your Quicktion address. Every matching email is saved to Notion automatically.

Start Sending Emails to Notion

Sending emails to Notion takes less than two minutes to set up. Sign up for Quicktion, connect your Notion workspace, and create your first destination.

For a broader overview of all the ways to get emails into Notion, check out our complete guide to saving emails to Notion. If you're a Gmail user, our Gmail-Notion integration guide covers everything from filters to the add-on.