How to Save Email Newsletters to Notion

Email newsletters are full of great content, but they get buried in your inbox. Saving them to Notion creates a searchable, organized archive you can reference anytime.

Here's how to set up automatic newsletter archiving with Quicktion. If you're new to email forwarding, start with our guide to forwarding emails to Notion.

Why Archive Newsletters in Notion?

Your inbox is designed for communication, not storage. Newsletters get lost between replies, promotions, and notifications. A Notion newsletter archive gives you:

• Search — Find articles by keyword, topic, or sender
• Organization — Tag, categorize, and filter newsletters
• Permanence — Newsletters stay in your archive even if you unsubscribe
• Highlights — Add your own notes and highlights alongside the content
• Sharing — Share interesting newsletters with your team via Notion

Setting Up Your Newsletter Database

Create a Notion database with these properties:

Connecting Quicktion

Step 1: Create a Destination

In your Quicktion dashboard, create a new destination:

1. Select your Newsletter Archive database
2. Map email properties to your database columns
3. Copy your unique forwarding address

Step 2: Set Up Gmail Filters

For each newsletter you want to archive, create a Gmail filter:

1. Go to Settings > Filters and Blocked Addresses
2. Click Create a new filter
3. In the "From" field, enter the newsletter sender's address
4. Click Create filter
5. Check Forward it to and enter your Quicktion address

Step 3: Batch Setup

If you subscribe to many newsletters, you can create one filter for multiple senders:

from:(newsletter1@example.com OR newsletter2@example.com OR newsletter3@example.com)

This sends all matching newsletters to the same Notion database. For more advanced filter strategies, see our Gmail rules guide.

Organizing Your Archive

Once newsletters start flowing into Notion, create views to stay organized:

Reading Queue View

Filter: Status = "Unread" Sort: Date (newest first)

Favorites View

Filter: Status = "Starred" Sort: Date (newest first)

By Source View

Group by: Source Sort: Date (newest first)

Weekly Digest View

Filter: Date is within the past 7 days Sort: Source (alphabetical)

Tips for a Great Newsletter Archive

1. Be selective — Don't archive every newsletter. Focus on the ones you actually reference later.
2. Use the Status property — Mark newsletters as "Read" once you've gone through them, "Starred" for the best ones.
3. Add notes — When you read a great newsletter, add a quick summary or highlight key points in the Notes property. Your future self will thank you.
4. Review monthly — Once a month, scan your archive and unsubscribe from newsletters you never read.
5. Tag consistently — Use tags like "tech", "business", "design" to make cross-newsletter searching useful.

Beyond Simple Archiving

Once you have a newsletter archive, you can:

• Build a knowledge base — Link newsletter insights to project pages in Notion
• Share with your team — Give teammates access to the database for shared learning
• Track trends — See which topics appear across multiple newsletters over time
• Create a reading habit — Use the "Unread" view as your daily reading list

For more ways to streamline your inbox, check out our email productivity tips for Notion users.

Get Started

Set up your newsletter archive in under 5 minutes. Sign up for Quicktion, create a destination linked to your newsletter database, and set up your first Gmail filter. Your newsletters will start flowing into Notion automatically.

If you use Gmail, check out our complete Gmail-to-Notion integration guide for more setup options.