Best Email to Notion Tools in 2026 (Complete Comparison)

Notion is great for organizing everything, but it doesn't have a simple email-to-database feature. If you want to save emails to Notion — whether for project management, CRM, bookkeeping, or personal archiving — you need a third-party tool.

Looking for the best way to get emails into Notion? Email-to-Notion tools bridge the gap between your inbox and your Notion workspace, turning emails into structured database pages you can filter, sort, and reference. Since Notion doesn't offer a built-in email import or email-to-database feature, these tools fill a real gap. The right choice depends on your email client, how much automation you need, and whether you want manual control, full automation, or both.

In this guide, we compare the five most popular options for saving emails to Notion in 2026.

How Email to Notion Works

All email-to-Notion tools follow the same basic pattern: you send an email to a special address, the tool processes it, and a new page appears in your Notion database.

Here's what happens behind the scenes. The tool gives you a unique forwarding address tied to a specific Notion database. When an email arrives at that address, the tool parses the raw email — extracting the subject, sender, date, body HTML, and any attachments. It then converts each piece into the right Notion format: the subject becomes the page title, the body is transformed into Notion blocks (headings, lists, links, formatted text), the sender is saved as an email property, and attachments are uploaded as files.

The quality of this conversion is the biggest differentiator between tools. Purpose-built email-to-Notion tools parse HTML email bodies and produce native Notion blocks — preserving formatting like headings, bold text, bulleted lists, and hyperlinks. General automation platforms like Zapier and Make typically insert the email body as plain text or a single text block, losing most of the structure.

Property mapping is the other key feature. Good tools let you control exactly which email field maps to which Notion property, and some (like Quicktion) auto-detect compatible properties so setup takes seconds instead of minutes.

The Tools

1. Quicktion — Purpose-built email-to-Notion with forwarding + Gmail add-on
2. TaskRobin — Email forwarding to Notion with tagging
3. NotionSender — Two-way email-Notion integration
4. Zapier — General automation platform
5. Make (Integromat) — Visual automation platform

Quick Comparison

1. Quicktion

Quicktion is the only tool that offers both email forwarding and a Gmail add-on. This dual approach lets you automate email saving with forwarding rules while also saving individual emails manually from Gmail.

Best for: Gmail users who want both automated and manual email-to-Notion workflows. Read our step-by-step setup guide to get started. For Gmail-specific setup, see our Gmail-to-Notion integration guide.

Strengths:

• Two saving methods (forwarding + add-on) in one tool
• Excellent email body to Notion block conversion
• Simple setup (under 2 minutes)
• Works with any email client via forwarding

Limitations:

• Focused on email-to-Notion only (no outbound email from Notion)

Try Quicktion free

2. TaskRobin

TaskRobin specializes in email forwarding to Notion. It's a straightforward tool that does one thing — you forward emails to a TaskRobin address, and they appear in your Notion database.

Best for: Users who want simple, forwarding-only email-to-Notion.

Strengths:

• Simple forwarding workflow
• Notion template support
• Auto-tagging features

Limitations:

• No Gmail add-on for manual saving
• Forwarding only (no alternative saving method)

3. NotionSender

NotionSender is unique in that it supports both directions: saving emails to Notion and sending emails from Notion. If you need a two-way email-Notion bridge, it's the only option.

Best for: Users who need to both save and send emails from Notion.

Strengths:

• Two-way integration (save to and send from Notion)
• AI-powered data extraction
• Email thread management

Limitations:

• No Gmail add-on
• Smaller feature set for the "save to Notion" direction compared to dedicated tools
• Limited article/documentation library

4. Zapier

Zapier is a general-purpose automation platform that can connect Gmail to Notion through "Zaps." It's incredibly flexible but requires more setup than purpose-built tools.

Best for: Users who already use Zapier and want email-to-Notion as one of many automations.

Strengths:

• Highly flexible trigger conditions
• Can chain with other actions (Slack notifications, spreadsheet logging, etc.)
• Thousands of other integrations available

Limitations:

• Email body conversion is basic (often plain text, not Notion blocks)
• Task-based pricing can get expensive
• More complex setup (~15 minutes per Zap)
• No Gmail add-on for manual saving

5. Make (Integromat)

Make is similar to Zapier but with a visual, node-based workflow builder. It can connect Gmail or email services to Notion through "Scenarios."

Best for: Users who want visual automation building and already use Make.

Strengths:

• Visual workflow builder
• More granular control than Zapier
• Can handle complex data transformations
• Generally cheaper than Zapier for high volumes

Limitations:

• Steeper learning curve than any purpose-built tool
• Email body conversion requires custom configuration
• No Gmail add-on
• Setup takes 20+ minutes for a solid workflow

Recommendation

For most people who just want to save emails to Notion:

1. If you use Gmail: Start with Quicktion. The Gmail add-on + forwarding combo covers both manual and automated workflows.
2. If you need outbound email from Notion: NotionSender is the only option for two-way integration.
3. If you already use Zapier/Make: Adding an email-to-Notion automation to your existing platform works, but the email body conversion won't be as good as purpose-built tools.
4. If you only need forwarding: Both Quicktion and TaskRobin work well. Quicktion also gives you the add-on option if you change your mind later.

Frequently Asked Questions

What is the best tool for saving emails to Notion?

Quicktion is the best email-to-Notion tool for most users. It offers both email forwarding (works with any email client) and a Gmail add-on (one-click saving), covering both automated and manual workflows in a single tool.

How does email to Notion work?

Email-to-Notion tools give you a unique forwarding address tied to a Notion database. When you send an email to that address, the tool extracts the subject, body, sender, date, and attachments, then creates a new page in your Notion database with everything mapped to the right properties.

Is there a free email to Notion tool?

Yes. Quicktion offers a free plan with 25 emails per month and one destination. NotionSender also has a free tier. Zapier and Make have limited free plans but email-to-Notion typically requires a paid plan for regular use.

Can I use Zapier to save emails to Notion?

Yes, but with limitations. Zapier can connect Gmail to Notion through automated workflows, but the email body conversion is basic (often plain text rather than formatted Notion blocks). Purpose-built tools like Quicktion produce much better results.

Do I need to switch email clients to save emails to Notion?

No. Email forwarding tools like Quicktion work with any email client — Gmail, Outlook, Apple Mail, and more. You keep using your preferred email app and simply forward emails (manually or automatically) to save them to Notion.

The Verdict

Purpose-built tools (Quicktion, TaskRobin, NotionSender) deliver a better email-to-Notion experience than general automation platforms (Zapier, Make). The email body conversion alone is worth using a specialized tool.

Among the purpose-built options, Quicktion stands out for offering both forwarding and a Gmail add-on — giving you the most flexibility in how you save emails to Notion.