How to Save Emails to Notion (3 Methods Compared)

If you use Notion to organize your work, you've probably wished you could send emails straight into your databases. Good news: there are several ways to do it. In this guide, we'll compare three methods so you can pick the one that fits your workflow.

Method 1: Email Forwarding

The simplest approach is email forwarding. Services like Quicktion give you a unique email address (e.g., xyz@in.quicktion.io). Forward any email to that address and it lands in your Notion database automatically.

How it works:

1. Sign up and connect Notion. Create a Quicktion account and authorize access to your Notion workspace. This takes about 30 seconds — you just click through Notion's OAuth prompt.
2. Create a destination. A destination is a link between a forwarding address and a Notion database. Pick which database should receive your emails.
3. Map your properties. Choose how email fields map to Notion properties. For example, the email subject becomes the page title, the sender maps to an email property, the date maps to a date property, and the body becomes the page content. Quicktion auto-detects compatible properties, so most of this is done for you.
4. Forward emails. Send any email to your unique Quicktion address. Within seconds, a new page appears in your Notion database with everything mapped correctly.

This method works with any email client — Gmail, Outlook, Apple Mail, Yahoo Mail, Thunderbird, or anything else that can forward messages. You can even set up auto-forwarding rules so specific emails go to Notion without any manual effort.

Auto-forwarding is where this method really shines. In Gmail, you create a filter (e.g., "from:newsletter@example.com") and set it to forward matching emails to your Quicktion address. From that point on, every matching email is saved automatically. You never have to think about it.

Method 2: Gmail Add-on

If you live in Gmail, a browser or workspace add-on might be more convenient. With Quicktion's Gmail add-on, you can save emails to Notion without leaving your inbox.

How it works:

1. Install the add-on. Find Quicktion in the Google Workspace Marketplace and install it. It appears as a sidebar icon in Gmail.
2. Connect your Notion workspace. On first use, the add-on walks you through connecting your Notion account — same OAuth flow as the web dashboard.
3. Open any email and click save. When you open an email, click the Quicktion icon in Gmail's right sidebar. You'll see your configured destinations. Pick one and hit save.
4. Customize before saving (optional). Before saving, you can change the destination, edit the title, add tags, or fill in any other Notion property. This gives you control over how each email is categorized.

The advantage here is speed — you don't need to compose a forward. Just click and save. The add-on also shows you a confirmation with a direct link to the newly created Notion page, so you can jump straight to it.

For a deeper walkthrough, see our complete Gmail add-on guide.

Method 3: Automation Tools (Zapier, Make)

Platforms like Zapier and Make can connect Gmail to Notion through automated workflows. You set up a trigger (e.g., "new email with label X") and an action (e.g., "create Notion page").

How it works:

1. Create a new automation. In Zapier, this is called a "Zap." In Make, it's a "Scenario."
2. Set your trigger. Choose Gmail (or another email service) as the trigger app. Define conditions like specific labels, senders, or subject line keywords.
3. Configure the Notion action. Select "Create Page" as the action. Map email fields (subject, body, sender, date) to Notion database properties one by one.
4. Test and activate. Run a test to verify the mapping works, then turn on the automation.

Pros:

• Highly customizable trigger conditions
• Can chain with other actions (Slack notifications, spreadsheet logging, etc.)
• Useful if you already use Zapier/Make for other workflows

Cons:

• Requires setup and maintenance of automation flows (15-20 minutes minimum)
• Paid plans needed for frequent use — Zapier's free tier is very limited
• Can be brittle if APIs change or Notion updates their schema
• Email body conversion is basic — often plain text rather than properly formatted Notion blocks with headings, lists, and links

Which Method Should You Choose?

For most people, email forwarding is the easiest starting point. If you use Gmail exclusively and prefer a point-and-click workflow, the Gmail add-on is ideal. Automation tools make sense when you need complex conditional logic. For a more detailed breakdown, read our comparison of the best email-to-Notion tools.

What Gets Saved to Notion

When you save an email to Notion (via any method), each part of the email maps to a Notion property or page content. Here's exactly what happens:

Subject becomes the page title. The email's subject line is used as the title of the new Notion page. This makes your database scannable — you can see what each email is about at a glance.

Body becomes page content. Quicktion converts the HTML email body into native Notion blocks. This means headings stay as headings, bulleted lists remain bulleted lists, links are clickable, and bold/italic formatting is preserved. This is a major difference from automation tools like Zapier, which often dump the email body as plain text.

Sender maps to an email property. The "From" address is saved as an email-type property in your Notion database. This makes it easy to filter or sort emails by sender.

Date maps to a date property. The email's send date is captured as a Notion date property. Useful for chronological sorting and timeline views.

Attachments map to a files property. PDFs, images, and other attachments are uploaded and linked to a files-type property on the Notion page. You can open them directly from Notion.

Quicktion's smart auto-mapping detects your database schema and automatically suggests the best property mapping. If your database has a "Title" property, an "Email" property, and a "Date" property, Quicktion matches them without you lifting a finger. You can always override the mapping manually.

Save Emails by Use Case

Different workflows call for different setups. Here are four common use cases:

Newsletter Archive

Forward newsletters to Notion to build a searchable knowledge base. Set up an auto-forwarding rule for each newsletter you subscribe to, and every issue lands in a dedicated Notion database. Add tags, categories, or status properties to organize what you've read vs. what's queued up.

Read more: Save newsletters to Notion

Client Email CRM

Forward client emails to a Notion CRM database. Map the sender to a contact property, add a status select (e.g., "New," "In Progress," "Closed"), and use default values to pre-fill properties like team or project. Every client interaction is logged in one place.

Read more: Notion CRM email integration

Receipt & Invoice Tracking

Forward purchase confirmations and invoices to a Notion finance database. The email subject captures the vendor name, the date records when the transaction happened, and attachments (PDF invoices) are saved as files. Filter by date range for tax season.

Read more: Track receipts in Notion

Task Inbox

Forward important emails that require action to a Notion task database. Add a checkbox property for completion status and a priority select. Your inbox becomes a to-do list in Notion, where you can assign tasks, set due dates, and track progress alongside your other work.

Read more: Email to Notion tasks

Save Emails to Notion for Free

You don't need to pay anything to get started. Quicktion's free plan includes:

• 25 emails per month — enough for occasional forwarding or testing your workflow
• 1 destination — one Notion database linked to one forwarding address
• Gmail add-on access — save emails manually from Gmail at no cost
• Email forwarding — works with any email client
• No credit card required — sign up and start saving immediately

For power users who process more email or need multiple destinations, the Pro plan is $8/month. Pro gives you unlimited emails, unlimited destinations (each with its own Notion database and property mapping), and priority processing.

Most people start on the free plan to test their workflow and upgrade later when they need more capacity.

Frequently Asked Questions

What is the easiest way to save emails to Notion?

Email forwarding is the easiest method. Sign up for Quicktion, create a destination linked to your Notion database, and forward any email to your unique address. For Gmail users, the Quicktion add-on offers one-click saving without leaving your inbox.

Can I save emails to Notion for free?

Yes. Quicktion offers a free plan that includes 25 emails per month with one destination. Both email forwarding and the Gmail add-on are included at no cost.

What email clients work with email-to-Notion?

Email forwarding works with any client that can forward messages: Gmail, Outlook, Apple Mail, Yahoo Mail, Thunderbird, Spark, and all mobile email apps. The Gmail add-on is Gmail-specific.

Does the email body formatting transfer to Notion?

Yes. Quicktion converts HTML email bodies to Notion blocks, preserving headings, lists, links, bold, and italic formatting. Images and attachments are uploaded separately.

Can I automatically save emails to Notion without forwarding manually?

Yes. Set up auto-forwarding rules in Gmail or Outlook to automatically forward matching emails to your Quicktion address. Every matching email is saved to Notion without any manual effort.

How many Notion databases can I save emails to?

On the free plan, you get one destination (one database). On the Pro plan, you can create unlimited destinations, each routing to a different Notion database with its own property mapping and default values.

Getting Started

The fastest way to try email-to-Notion is to sign up for Quicktion. You get both forwarding and the Gmail add-on in one platform, so you can use whichever method fits each situation.

For a detailed walkthrough of the Gmail integration, check out our Gmail-to-Notion integration guide.

Get started with Quicktion — it takes less than two minutes to connect your first Notion database.