Set Up Email Forwarding
Quicktion gives you a unique email address (e.g., xyz@in.quicktion.io) tied to a Notion database. Any email sent to that address gets saved as a new page in your database automatically.
There are two ways to use it: forward emails manually one at a time, or set up rules in your email client to forward them automatically.
Forward a Single Email
This is the simplest way to save an email to Notion. No setup required beyond having a Quicktion destination.
- Open the email you want to save.
- Click Forward (or hit the forward shortcut in your email client).
- In the "To" field, enter your Quicktion forwarding address.
- Hit Send.
The email will appear in your Notion database within a few seconds. The subject, sender, date, and body are all extracted and saved automatically.
Set Up Automatic Forwarding
Manual forwarding works fine for occasional use, but if you want certain emails to always end up in Notion, you should set up a forwarding rule in your email client.
A forwarding rule tells your email client: "Whenever an email matches these conditions, forward it to this address." You define the conditions -- like emails from a specific sender, with a certain subject, or containing specific words -- and your email client handles the rest.
Once a rule is active, matching emails are forwarded to your Quicktion address automatically. You don't need to do anything.
Guides for Specific Email Clients
The exact steps for creating forwarding rules vary by email client. We have detailed guides for the most common ones:
- Forward Emails from Gmail -- Set up Gmail filters to auto-forward emails to Notion.
- Forward Emails from Outlook -- Create Outlook rules for automatic forwarding in both web and desktop versions.
If you use a different email client, the general process is the same: find the rules or filters settings, create a new rule with your conditions, and set the action to forward matching emails to your Quicktion address.
Tips
- Test with a manual forward first. Before setting up auto-forwarding, forward one email manually to confirm everything is working and your Notion database is receiving pages as expected.
- Be specific with your rules. Broad rules can forward more emails than you intended. Start with narrow conditions and widen them later if needed.
- Check your email log. The Quicktion dashboard shows a log of all processed emails, so you can verify that auto-forwarded emails are being received and saved correctly.