Switching from Evernote to Notion? Here's How to Handle Your Email Workflow

If you're migrating from Evernote to Notion, you've probably noticed one feature gap: Evernote lets you email notes directly to your account. Notion doesn't have this built-in.

The good news: Quicktion fills this gap — and actually improves on it.

What Evernote Offered

Evernote gave every user a unique email address (like username.abc123@m.evernote.com). Forward any email to that address and it became a note. Simple, but limited:

• All emails went to a single default notebook
• No property mapping (no tags, dates, or categories on import)
• No way to route different emails to different notebooks automatically
• No pre-save editing
• Basic formatting (HTML-to-note conversion was hit or miss)

What Quicktion Offers

Quicktion replaces Evernote's email feature with more flexibility:

Multiple Destinations

Instead of one email address for your whole account, create multiple forwarding addresses — each linked to a different Notion database.

• receipts@in.quicktion.io → Finances database
• newsletters@in.quicktion.io → Reading List database
• work@in.quicktion.io → Project Notes database

Property Mapping

When an email is saved to Notion, properties are automatically filled:

• Subject → Page title
• Sender → From property
• Date → Date property
• Body → Page content (as Notion blocks)

With Evernote, you got a flat note. With Notion + Quicktion, you get a structured database entry that's sortable, filterable, and queryable.

Gmail Add-on

Evernote had a web clipper for saving web pages, but no in-Gmail tool for saving emails. Quicktion's Gmail add-on lets you save emails with one click, choose the destination database, and edit properties before saving.

Better Formatting

Quicktion converts email HTML to native Notion blocks. Headings, lists, links, bold, italic — all preserved as proper Notion content. Evernote's email import often produced messy formatting.

Migration Tips

Step 1: Set Up Your Notion Databases

Before migrating, create the databases you need. Think about what you used Evernote for and create matching databases:

• If you emailed receipts to Evernote → Create a "Finances" database
• If you emailed articles to Evernote → Create a "Reading List" database
• If you emailed work notes to Evernote → Create a "Notes" database

Step 2: Create Quicktion Destinations

For each database, create a Quicktion destination with the right property mappings.

Step 3: Update Your Forwarding Rules

If you had email filters forwarding to your Evernote address, update them to forward to your new Quicktion addresses instead. Our Gmail rules guide walks through setting up filters step by step.

Step 4: Update Your Workflow

Replace any manual "forward to Evernote" habits with either:

• Forward to your Quicktion address
• Use the Gmail add-on to save with one click

The Upgrade

Moving from Evernote to Notion + Quicktion isn't just a lateral move — it's an upgrade:

Get Started

Sign up for Quicktion and set up your first destination. If you're coming from Evernote, you'll find the email workflow familiar — but more powerful. Start with our complete guide to saving emails to Notion for a full walkthrough.