![](https://quicktion.io/notion-logo.png)Shared inbox → Notion

# Turn a shared inbox into a triaged Notion database

A partnerships@ or press@ inbox collects three kinds of mail at once: real partner requests, vendor pitches, and journalists on a deadline. All of it looks the same in the inbox, so someone reads every message, guesses what it is, and pastes the useful ones into Notion by hand. Two weeks in, that someone stops.

Quicktion gives the mailbox a private forwarding address connected to a Notion database. Add a forwarding rule to the shared mailbox and every new email becomes a page: subject, sender, date, the full body and any attachments. On the Pro plan, AI Email Intelligence reads each email and fills the properties you define, like Company as text and Intent as a select with your own options, so a filtered view per intent does the triage. Not a router between databases, but a database that sorts itself.

[Start free — 25 emails/month](https://quicktion.io/login)

## What lands in your database

From the email

Into your database

Subject

Title property

Sender name and address

Text and email properties

Received date

Date property

Email body

Page content, formatting kept

Company, contact name (AI, Pro)

Text properties you define

Intent: partner request, vendor pitch, press inquiry (AI, Pro)

Select property with your options

Status = New (default value)

Select property, pre-filled

Rows marked (AI, Pro) use AI Email Intelligence, available on the Pro plan. Standard mapping — subject, sender, date, body, attachments — is included free.

## Set it up once

1

### Build the database

Create a Notion database with the properties you want to sort by: Company (text), Intent (select with your categories), Status (select), plus whatever else you track. Connect it to a Quicktion destination and the standard email fields map automatically.

2

### Turn on AI extraction

On Pro, open the destination's AI Processing section, pick Company and Intent as properties to fill from the email, and add a body prompt if you want a two-line summary at the top of each page instead of the full thread.

3

### Forward the shared mailbox

Add a forwarding rule on the mailbox itself. In Google Workspace that's a filter or routing rule on the group address, in Outlook a server-side rule on the shared mailbox. Point it at your private address, something like partnerships-x7k2m@in.quicktion.io.

4

### Triage in views, not in the inbox

Make one filtered view per intent (Intent = Press inquiry, sorted by date) and a board grouped by Status. New mail lands as pages within seconds; whoever owns press or partnerships works their view.

## Common questions

### Can it drop each email into a different database depending on intent?

### How does the AI decide the intent?

### Does this need a Google Workspace group or an Outlook shared mailbox?

### Will replies in the same thread create duplicate pages?

### What does this cost?

## Related workflows

[

### Save Calendly bookings to a Notion database

See workflow



](https://quicktion.io/use-cases/calendly-bookings-to-notion)[

### File signed DocuSign contracts in Notion automatically

See workflow



](https://quicktion.io/use-cases/docusign-contracts-to-notion)[

### Use Google Sheets as a lightweight Gmail CRM

See workflow



](https://quicktion.io/use-cases/gmail-crm-google-sheets)[

### How to tag and categorize emails in Notion

Read guide



](https://quicktion.io/blog/tag-categorize-emails-notion)

## Shared inbox emails, filed automatically

Free plan covers 25 emails a month — no credit card required.

[Get started](https://quicktion.io/login)

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Source: https://quicktion.io/use-cases/shared-inbox-to-notion  
Site overview for AI assistants: https://quicktion.io/llms.txt